AI workflows for dental practices and groups. Front desk overflow, insurance verification, recall, and follow-up, connected to your practice management system.
Who this is for: General and specialty dental practices, from a single office to a multi-location group.
Where the hours go
Every unanswered call is a new patient who calls the next practice on the list.
Someone spends the first two hours calling payers and logging into portals for tomorrow's schedule.
Patients accept a treatment plan, walk out, and nobody has time to follow up. Accepted treatment never gets booked.
Hygiene recalls go out inconsistently and overdue patients quietly drift away.
Try it live
A sample business with its own prices, hours, and rules. Ask what your customers ask. Try to book. Ask something it shouldn't answer and watch it hand off to a person.
In a real deployment this runs on your phone line, SMS, Instagram, and Facebook DMs, with your knowledge base and your calendar.
Open the full demoWorkflows we install
Each of these is a fixed-scope pilot on its own. Most clients start with one and add the next once they've seen it run.
Today
Voicemail after the third ring and after 5pm.
With the workflow
Calls are answered, new patients are booked into the right appointment type, existing patients can reschedule, and emergencies are triaged to your on-call protocol.
Today
Manual portal logins and payer calls each morning.
With the workflow
Tomorrow's schedule is verified overnight. Eligibility, remaining maximums, frequencies, and waiting periods are written to the patient record, with flags for anything the front desk should discuss at check-in.
Today
A report nobody has time to work.
With the workflow
Patients with accepted, unscheduled treatment get a text and email sequence in your voice with a direct booking link. Replies are handled or routed to the treatment coordinator.
Today
Postcards and occasional calls.
With the workflow
Due and overdue patients get reminders on a schedule that adapts to their response. Patients who haven't visited in 18 months get a reactivation offer you approve.
Today
Clipboard and manual entry.
With the workflow
Forms are completed before the visit. Medical history, medications, and insurance details land in the chart, with alerts for anything the clinician needs to see.
Today
Occasional asks after a good visit.
With the workflow
Review requests go out after positive visits. Every new Google review gets a drafted response within the hour.
PHI stays in your practice management system. Every workflow runs with least-privilege access, every call and record access is logged, and we sign a BAA. Patient data is never used to train models.
How we handle dataWorks with
If yours isn't listed, ask. If a tool has an API we use it, and if it doesn't we work through exports, email-in, or an approved browser automation.
Content and growth
Dental practices grow on reviews and referrals, and short video makes the practice feel familiar before the first visit.
Patient-facing content follows HIPAA. No patient is shown or referenced without a signed release.
Questions
Yes, through the PMS's API or integration layer where one exists. Where it doesn't, we book through your existing patient communication platform or use a staff-confirmed queue. We tell you which approach applies before the pilot.
The line follows the triage protocol you give us. It identifies severity indicators, gives the instructions you specify, and connects or pages the on-call dentist. It never diagnoses.
It depends on the payer. Portal-based verifications are highly reliable. Payers that require phone calls are handled with a call workflow plus a human check. During the pilot you see accuracy per payer before you rely on it.
Start with a free 30-minute audit. You get a written workflow map and a fixed price, whether or not you go ahead.
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